Status - Closed

Description

1. Financial management.
•Maintain and update cashbook on daily basis and have up-to-date petty cash balance.
•Ensure cash sales made are reconciled daily and banked daily in accordance with the financial policies.
•Review and ensure invoices are properly coded with correct dimensions before booking them for payment in the Navision accounting software.
•Follow up and collect debtor balances.
•Assist with grant management tasks as assigned.
•Check petty cash payment requests before payment is made and ensure proper coding and budget availability.
•Assist in managing and reconciling bank/cash and other balance sheet accounts as well as posting payments into in the accounting software.
•Timely submission of monthly and annual financial reports; with assistance from the finance manager.
•Prepare and send monthly cash forecast to the head office in Nairobi.
•Ensure strict adherence and compliance to financial control systems -policies and procedures.
•Participate in compliance audits-project audits including coordination with auditors providing adequate support documentation and explanations for noted movements.
•Ensure efficient payments and disbursements according to approved policy and procedures.
•Perform bank and vendor reconciliations and forward them to supervisor; Monitor all bank deposits and payments to ensure that balances are correct and keeping with transaction reports. Provide timely reports when required.
•Maintain and have a good understanding of all project contracts and reporting deadlines and provide direction as required.
•Help non-Finance staff to understand the policies and always ensure compliance with the same.
2. Administrative management.
•Develop and maintain an up-to-date register of assets as per Mediquip policies.
•Manage general Mediquip insurance policies-including asset insurance cover.
•Feed into the procurement processes in the organization working closely with the procurement officer.
•Maintain inventory/ stock and manage re-ordering processes.
•Conduct quarterly stock counts and asset verifications and submit reports to the finance manager in Nairobi.
•Facilitate delivery of equipment and consumables to clients.
•Oversee and ensure the customer experience in the shop and ensure the look and feel remain attractive to clients.
•Oversee the regional office fleet while ensuring drivers are managed and work tickets are well documented while ensuring efficiency.
•Coordinate equipment installation and ensure training to customers and facilities with the regional office Biomedical Engineers.
•Facilitate logistical arrangements for Mediquip staff consultants field visits & donor visits together with implementing partners to the regional office.
•Assist in day-to-day management of the office.
•Attend to meetings as requested by the direct supervisor.

Education

•Minimums of a bachelor’s degree in any of the following Accounts- Finance-Commerce- or related field from a recognized University.
•Relevant Professional qualifications (CPA(K) -ACCA).

Experience

•At least 3 years relevant work experience – 2 of which should have been gained in a busy finance and accounts environment.
•Demonstrated experience in costing and cost control; Cash management; Financial reporting; stock and asset management-general office management.
•Advanced excel skills required.
•Knowledge of Navision accounting system.

Skills

•Advanced excel skills required.
•High level of computer skills and knowledge of Navision accounting system.
•Excellent oral and written communication skills.